Reference code: JR129588
Richemont owns some of the world’s leading luxury goods Maisons, with particular strengths in jewellery, fine watches and premium accessories. Each Maison represents a proud tradition of style, quality and craftsmanship and Richemont seeks to preserve the heritage and identity of each of its Maisons. At the same time, we are committed to innovation and designing new products which are in keeping with our Maisons’ values, through a process of continuous creativity.
YOUR MISSION
Provide comprehensive administrative support to Senior Executive(s) ensuring smooth and efficient operation of their daily activities.
Manage complex calendars, scheduling meetings, appointments, and conference calls, proactively resolve conflicts and ensure optimal time management.
Coordinate and manage all aspects of travel arrangements, including flights, accommodation, transportation, and visa requirements.
Prepare and process expense reports accurately and in a timely manner.
Process and manage leave requests for direct reports.
Manage vendors creation and extensions, purchase orders (POs), track invoices, and reconcile expenses, ensuring accurate record-keeping.
Organize and maintain files, records, and documents.
Monitor deadlines on projects or meetings for department.
Prepare and edit correspondence, reports, presentations, and other documents, ensuring accuracy and clarity.
Handle sensitive and confidential information with the utmost discretion and integrity, maintain confidentiality and discretion in all interactions.
Coordinate meetings, workshops, Market/sites visits, and other events, including venue selection and booking, organization of necessary rooms and IT support, catering arrangements, preparation of materials, and logistical support.
Budget definition and follow-up of the coordinated events.
Screen and prioritize communications, escalating urgent matters as needed.
Ensure good information flow, acting as a primary point of contact and liaison between the Director and internal/external stakeholders.
Support other EAs within Group with large events coordination.
Act as a back-up during other EAs absences.
Contribute to a positive and productive work environment.
HOW WILL YOU EXPERIENCE SUCCESS WITH US?
Previous experience as an Executive Assistant supporting senior executives required
Fluency in English and French, including excellent communication skills, both verbal and written
Excellent organizational skills, attention to detail, and a strong sense of responsibility
Advanced proficiency with Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and SharePoint. Must be digitally savvy and comfortable using various technology platforms
Proven ability to handle sensitive information with discretion and maintain confidentiality
Proactive and resourceful with a strong problem-solving mindset, able to anticipate needs and take initiative
Ability to build strong professional relationships with colleagues at all levels
Adaptable to shifting priorities and deadlines in a fast-paced environment, with the ability to remain calm and focused under pressure
Excellent interpersonal skills and a collaborative approach to teamwork.
WHAT MAKES OUR GROUP DIFFERENT?
Our true power does not lie in our similarities but in the rich diversity of our arts, cultures, and human skills, as well as our specific ability to foster untapped potential.
We value freedom, collegiality, loyalty, and solidarity.
We foster empathy, curiosity, courage, humility, and integrity.
We care for the world we live in.
YOUR JOURNEY WITH US
If your application is selected, we will reach out shortly for an introductory call.
As part of the interview process, we always ensure complete insight and transparency, namely, you will have the chance to meet people who will be crucial to your future success in the role
