Reference code: JR128247
YOUR MISSION:
The Press Operations Coordinator plays a key role in supporting the day-to-day operational management of the Press function. The role focuses on coordinating press-related activities, including press shoots and dressings logistics, PR sample tracking and inventory management, financial administration, and departmental reporting.
Working closely with internal teams including Operations, Security, Logistics, Finance, and markets, the coordinator ensures that all operational processes run smoothly and in compliance with internal guidelines. The role also supports the department through accurate reporting, efficient workflow management, and timely coordination of operational requests.
HOW WILL YOU MAKE AN IMPACT?
Press shoots and dressings Operational Coordination
- Coordinate day-to-day operational work related to press shoots in close collaboration with press team.
- Liaise with internal departments including Operations, Security, and markets to secure timely approvals and ensure smooth execution of shoots and dressings.
- Update internal guidelines and compliance processes in close collaboration with Press teams, compliance, logistics and security.
- Maintain organized filing systems for press assets, documents, and approvals within shared folders and internal platforms.
PR Sample Management
- Track and monitor all PR samples stored in warehouse and office
- Coordinate with logistics to ensure proper handling, returns, and inventory updates.
- Support in the coordination with HQ teams and marketing to ensure all novelties are sent to markets on time.
- Flag any quality issues of pieces and ensure all are maintained in proper conditions to be used in shoots and dressings
- Creation of monthly internal status reports on all stock and share with PR teams
Financial Administration & Budget Tracking:
- Support the creation of Budgets Orders (BOs) & Purchase Orders (POs)
- Timely update of PO tracker to ensure all payments are done withing purchasing and compliance guidelines
Department Consolidation and reporting:
- Support the consolidation of PR department’s presentations and reporting for both pillars of Community and press
- Assist in maintaining efficient workflows and operational processes within the PR department.
- Provide administrative and operational support to the team as required.
HOW WILL YOU EXPERIENCE SUCCESS WITH US?
- 1-3 years of experience in operations, coordination, or administrative roles.
- Proficiency in operational coordination, budget tracking, or project administration
- Strong organizational and operational coordination skills
- High attention to detail and ability to manage multiple priorities simultaneously
- Ability to work cross-functionally with different departments
- Strong administrative and financial tracking capabilities
- Proactive, reliable, and solutions-oriented mindset
- Excellent communication and follow-up skills
- Proficiency in Microsoft Office (Word, Excel, Powerpoint) and internal reporting tools.
