Reference code: JR129816
We are makers. Thinkers. Strategists. Storytellers. For over 150 years, we’ve been shaped by tradition, powered by progress, and driven by people. Join us as we celebrate the legacy of craftsmanship and the future of watchmaking, where every tick resonates with the heartbeat of time itself. Wherever your path started, we care where you want to go. Whether in Schaffhausen or somewhere else in the world, engineer your next step with us.
To support our COO and CFO in Schaffhausen we are looking for an
EXECUTIVE ASSISTANT TO COO & CFO 100%
Duration: Permanent
Start: As soon as possible
Are you a highly organized, proactive, and detail-oriented professional with exceptional communication and interpersonal skills? We are seeking a dedicated Executive Assistant to our Chief Operations Officer and our Chief Finance Officer, serving both on a 50/50 basis, to play a pivotal role in ensuring the smooth running of daily operations. Reporting to both, you will be instrumental in managing complex schedules and are a central point of contact within the company. This is an exciting opportunity for an individual who thrives in a dynamic environment and is eager to provide comprehensive support at the highest level.
YOUR MISSION AT IWC.
- Agenda Management including complex appointment coordination at C-Level / with our Richemont Group
- Preparation of meetings and minute-taking, as well as organizational and administrative support for the COO and CFO, to ensure the smooth running of daily operations
- Plan all travel, including careful processing of visa formalities and expense reports
- Planning, organization, and coordination of events, team events, and workshops, as well as internal and external visits
- Creation of PowerPoint presentations as well as analyses and reports
- Creation of Intranet articles for the department, including drafting communications
- DocuSign Administrator
- Participation in projects and point of contact for various team questions
HOW YOU BECOME PART OF THE JOURNEY.
- Commercial education and further training as a Management Assistant with a Swiss Federal Diploma (eidg. FA), further training in Digital Office Management or similar is a plus
- Several years of experience as an Executive Assistant in a similar role in a creative and dynamic environment
- Profound user knowledge in Microsoft Office (PowerPoint, Excel, Word), Microsoft Teams, OneNote, SharePoint, as well as a general affinity for digital programs
- Fluency in German and English is a must-have, French is a plus
- Hands-on personality with a proactive mindset/planning, independent way of working, coupled with a high degree of flexibility, forward-thinking and agility
- Empathetic personality who communicates appropriately and friendly at all levels
WHAT YOU CAN EXPECT FROM US.
IWC offers you a challenging working environment: rooted in Switzerland, but operating successfully internationally. We combine tradition with innovation and attach great importance to change management, training and further education as well as personal development. Find below a selection of fringe benefits provided by us:
- Daily food & beverage allowance of CHF 7, redeem-able in the in-house restaurant and selected restaurants in Schaffhausen.
- Yearly health insurance contribution of CHF 2'340 for full-time contracts.
- Annual contribution to public transportation abonnements of up to CHF 1'500 for contracts of at least one year.
- 25 days vacation annually (30 days as of the age of 50), 5 additional bridge compensation days.
- Special conditions on selected IWC & Richemont products.
- Diverse health & wellbeing initiatives and programs, including financial support for external childcare.
- IWC Sport Club (est. 1972) for sport enthusiasts.
- Attractive workplace adjacent to the river rhine, inviting for social activities amongst colleagues.
- Memorable internal events (Christmas, summer after work drinks, etc.).
- And many more!